A convenient digital storage system can be created for any school or university system. All educational systems have large recordkeeping needs. All departments from the professors to the individual students can be included in a digital databank. Imagine the mounds of paperwork needed during a students twelve to sixteen years of education. It can all be stored in one massive databank separated by department by using educational document scanning services.
Although many papers are never needed again, they must be kept just in case. It could be seven years down the line that someone needs to verify information in a document. How much of a time waster it is to sort through file drawers or dirty old storage boxes in a basement. It is relatively easy for paperwork to be lost forever.
Storage, even of seemingly lightweight things such as documents, is quite costly. Digital storage eliminates the space problem. A databank is set up and papers are scanned and then filed in an easy to find way.
Five years after graduation a student may need to confirm a grade from a long-ago class. The records in digital storage cannot be lost or altered in any way. An exam grade can be verified by a potential employer, or by the student himself. A professor cannot be forced to enter into a dispute over an A versus a B.
The filing system is originally tailored to meet specific needs of each school. Information is set up to be searched by social security number, last name, year, ID number or the date of graduation. All the students in one college, School of Allied Science for example, can be retrieved for any given year. Any researcher could appreciate that capability.
Graduation rates of students are placed into categories by graduation dates per capita. Teacher complaints can help to refuse tenure when it is not deserved. Employee reviews for raises in pay are easier to evaluate.
Good or bad information is all kept on each teacher including sexual harassment charges if they are filed. Professors are sometimes accused of having affairs with students. Evaluations become easier to make. Even the choice of a valedictorian will be ascertained more easily.
Perhaps most importantly, digital records cannot deteriorate and become illegible over time. Printed copies are made quickly. Such a scanning and storage service saves time, and as we know, time is money. The convenience alone is well worth the cost.
Although many papers are never needed again, they must be kept just in case. It could be seven years down the line that someone needs to verify information in a document. How much of a time waster it is to sort through file drawers or dirty old storage boxes in a basement. It is relatively easy for paperwork to be lost forever.
Storage, even of seemingly lightweight things such as documents, is quite costly. Digital storage eliminates the space problem. A databank is set up and papers are scanned and then filed in an easy to find way.
Five years after graduation a student may need to confirm a grade from a long-ago class. The records in digital storage cannot be lost or altered in any way. An exam grade can be verified by a potential employer, or by the student himself. A professor cannot be forced to enter into a dispute over an A versus a B.
The filing system is originally tailored to meet specific needs of each school. Information is set up to be searched by social security number, last name, year, ID number or the date of graduation. All the students in one college, School of Allied Science for example, can be retrieved for any given year. Any researcher could appreciate that capability.
Graduation rates of students are placed into categories by graduation dates per capita. Teacher complaints can help to refuse tenure when it is not deserved. Employee reviews for raises in pay are easier to evaluate.
Good or bad information is all kept on each teacher including sexual harassment charges if they are filed. Professors are sometimes accused of having affairs with students. Evaluations become easier to make. Even the choice of a valedictorian will be ascertained more easily.
Perhaps most importantly, digital records cannot deteriorate and become illegible over time. Printed copies are made quickly. Such a scanning and storage service saves time, and as we know, time is money. The convenience alone is well worth the cost.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about Educational cloud document solutions he recommends you check out www.docufree.com.
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